Nutrien LTD

Division Administrative Coordinator

Job Locations CA-SK-Saskatoon
Posted Date 1 hour ago(2/23/2018 10:02 AM)
System ID
Job Category
Business Unit
Number of Positions (Vacancies)

Job Description

Division Administrative Coordinator, Saskatoon, SK – Part Time


Why work at Crop Production Services (CPS)?  Great question!


Safety is a core value at CPS.  Keeping every employee safe, healthy and secure is our top priority.  Nothing is more important that seeing our people go home safe at the end of every single day.


While working here you will have the opportunity to grow your career while helping us feed the future.  We pride ourselves in hiring from a variety of backgrounds and truly believe that it is our differences that make us stronger so we hope you will join us.


In addition to exciting and challenging opportunities, CPS offers competitive salaries, great benefits and performance based incentives.


Outside of the skills and necessary qualifications, you will be committed to sustaining our safe and positive work environment while welcoming working side by side others in a diverse culture.  Culture at CPS is the core of everything we do and all employees are respectful of diverse opinions and views.


Key Tasks:

  • Prepares, edits and formats various confidential documents including briefing materials, strategic planning reports, budgets, agreements, presentations and material related to collective bargaining
  • Manages, develops and implements administrative processes related to customer account management, accounts payable and general administrative duties, including but not limited to AFE and property files
  • Assist the Management Team with Divisional budget administration and preparation
  • Assist the Management Team with the Divisional administration of company policies and procedures, including Human Resource policies
  • Coordinate process administration of all new hire/re-hire paperwork and partner with Human Resources in all human resource management for the Region
  • Assist Management with the preparation of divisional business strategies, including those related to collective bargaining
  • Responsible for training of Customer Service Reps within the assigned Division
  • Supervise office activities to achieve optimum utilization of equipment and employees
  • Assist with processes and customer sales questions
  • May oversee inventory controls
  • Ensures timely and accurate dispatching and scheduling of truck shipments
  • Books all shipments to move within contract periods as defined by the sales contract terms
  • Participates in forward booking of truck freight as required as required in order to secure cost effective transportation of commodities
  • Monitors freight risk based on mutually agreed upon cost with Regional Marketing Manage and General Manager
  • Analyzes fright variance reports in order to maximize truck freight arbitrage and costs
  • Works with Regional Marketing Manager and General Manager in managing shippable stock inventories and initiating transportation plans that allow for maximum utilization and efficiency
  • Directs loads to the most profitable destination based on freight information provided on sales contract
  • Communicated and investigates discrepancies in freight invoices. Ensures unload information is received in a timely manner from carriers including tracking the unloads daily
  • Develops and maintains a variety of logistics activity tools and reports mechanisms. Identifies trends and anomalies and makes corrective action to logistics plans as required
  • In conjunction with Regional Marketing Manager and General Manager, ensures the compliance of current negotiated contracts
  • Maintains and exceeds the company’s reputation as an “on time” shipper of truck commodities
  • Communicates with all parties including end use customers, employees and producers to ensure all customers' expectations are met or exceeded
  • Assists in the movement of specific products including sourcing product and identifying back-haul opportunities
  • Assists others by negotiating smaller freight contracts and rates with trucking companies for truck movement
  • Interacts closely with Regional Marketing Manager and General Manager to ensure appropriate transportation plans are in place to meet current sales
  • Communicates and maintains relations with customers, brokers, and other appropriate parties on critical shipping information
  • Audits invoices to verify the accuracy of rates and charge outs
  • Prepares information for month and year-end reporting as required
  • Prepares and submits claims for damages and shortages of shipments
  • Develops, implements and manages the commodity business plan, including volume handled, sales volume to market, transportation and position management objectives, ensuring that plans align with Division strategies
  • Forecasting fertilizer of an assigned commodity merchandising in domestic markets, with the goal of maximizing profitability
  • Maintains ongoing and regular communications with customers to build relationships and ensure satisfaction, adherence to contract terms and the growth and maintenance of strong business relationships
  • Assists with developing and implements procurement strategies, including the establishment of street and deferred delivery contract prices, which yield planned volume and revenue targets
  • Manages transportation capacity and contract administration to ensure that contract terms are adhered to
  • Negotiate competitive truck, rail, vessel and intermodal freight rates and the co-ordination of commodity sourcing and transportation logistics in order to effectively meet contract terms
  • Assists in development and implementing commodity budgets
  • Develops key communication links to ensure optimal use of company facilities, an understanding and awareness of market requirements, building relationships and facilitating the effectiveness of integrated systems
  • Tracks progress towards the achievement of business plans and objectives, and initiates action as required
  • Performs other related duties as required


  • Minimum four (4) years of demonstrated experience in vocational agricultural or in a combination in supervisory, education and work experience
  • Agricultural based degree desired
  • Demonstrated ability to lead and manage people
  • Accounting experience
  • Valid driver’s license required; CDL may be required
  • Travel required

CPS, a Nutrien Company, is committed to creating an inclusive workplace.  We encourage applications from all well qualified candidates who reflect the diversity of the regions where we operate.  This includes recognizing the voluntary identification of status such as gender, sexual orientation, visible minority, Indigenous status, persons with disabilities, and veterans, where applicable.


If this sounds like a good match, apply now. You may be required to undergo a background check and substance test in accordance with CPS policies.


While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed