Division Administrative Coordinator, Saskatoon, SK – Part Time
Why work at Crop Production Services (CPS)? Great question!
Safety is a core value at CPS. Keeping every employee safe, healthy and secure is our top priority. Nothing is more important that seeing our people go home safe at the end of every single day.
While working here you will have the opportunity to grow your career while helping us feed the future. We pride ourselves in hiring from a variety of backgrounds and truly believe that it is our differences that make us stronger so we hope you will join us.
In addition to exciting and challenging opportunities, CPS offers competitive salaries, great benefits and performance based incentives.
Outside of the skills and necessary qualifications, you will be committed to sustaining our safe and positive work environment while welcoming working side by side others in a diverse culture. Culture at CPS is the core of everything we do and all employees are respectful of diverse opinions and views.
Prepares, edits and formats various confidential documents including briefing materials, strategic planning reports, budgets, agreements, presentations and material related to collective bargaining
Manages, develops and implements administrative processes related to customer account management, accounts payable and general administrative duties, including but not limited to AFE and property files
Assist the Management Team with Divisional budget administration and preparation
Assist the Management Team with the Divisional administration of company policies and procedures, including Human Resource policies
Coordinate process administration of all new hire/re-hire paperwork and partner with Human Resources in all human resource management for the Region
Assist Management with the preparation of divisional business strategies, including those related to collective bargaining
Responsible for training of Customer Service Reps within the assigned Division
Supervise office activities to achieve optimum utilization of equipment and employees
Assist with processes and customer sales questions
May oversee inventory controls
Ensures timely and accurate dispatching and scheduling of truck shipments
Books all shipments to move within contract periods as defined by the sales contract terms
Participates in forward booking of truck freight as required as required in order to secure cost effective transportation of commodities
Monitors freight risk based on mutually agreed upon cost with Regional Marketing Manage and General Manager
Analyzes fright variance reports in order to maximize truck freight arbitrage and costs
Works with Regional Marketing Manager and General Manager in managing shippable stock inventories and initiating transportation plans that allow for maximum utilization and efficiency
Directs loads to the most profitable destination based on freight information provided on sales contract
Communicated and investigates discrepancies in freight invoices. Ensures unload information is received in a timely manner from carriers including tracking the unloads daily
Develops and maintains a variety of logistics activity tools and reports mechanisms. Identifies trends and anomalies and makes corrective action to logistics plans as required
In conjunction with Regional Marketing Manager and General Manager, ensures the compliance of current negotiated contracts
Maintains and exceeds the company’s reputation as an “on time” shipper of truck commodities
Communicates with all parties including end use customers, employees and producers to ensure all customers' expectations are met or exceeded
Assists in the movement of specific products including sourcing product and identifying back-haul opportunities
Assists others by negotiating smaller freight contracts and rates with trucking companies for truck movement
Interacts closely with Regional Marketing Manager and General Manager to ensure appropriate transportation plans are in place to meet current sales
Communicates and maintains relations with customers, brokers, and other appropriate parties on critical shipping information
Audits invoices to verify the accuracy of rates and charge outs
Prepares information for month and year-end reporting as required
Prepares and submits claims for damages and shortages of shipments
Develops, implements and manages the commodity business plan, including volume handled, sales volume to market, transportation and position management objectives, ensuring that plans align with Division strategies
Forecasting fertilizer of an assigned commodity merchandising in domestic markets, with the goal of maximizing profitability
Maintains ongoing and regular communications with customers to build relationships and ensure satisfaction, adherence to contract terms and the growth and maintenance of strong business relationships
Assists with developing and implements procurement strategies, including the establishment of street and deferred delivery contract prices, which yield planned volume and revenue targets
Manages transportation capacity and contract administration to ensure that contract terms are adhered to
Negotiate competitive truck, rail, vessel and intermodal freight rates and the co-ordination of commodity sourcing and transportation logistics in order to effectively meet contract terms
Assists in development and implementing commodity budgets
Develops key communication links to ensure optimal use of company facilities, an understanding and awareness of market requirements, building relationships and facilitating the effectiveness of integrated systems
Tracks progress towards the achievement of business plans and objectives, and initiates action as required
Performs other related duties as required
Minimum four (4) years of demonstrated experience in vocational agricultural or in a combination in supervisory, education and work experience
Agricultural based degree desired
Demonstrated ability to lead and manage people
Valid driver’s license required; CDL may be required
CPS, a Nutrien Company, is committed to creating an inclusive workplace. We encourage applications from all well qualified candidates who reflect the diversity of the regions where we operate. This includes recognizing the voluntary identification of status such as gender, sexual orientation, visible minority, Indigenous status, persons with disabilities, and veterans, where applicable.
If this sounds like a good match, apply now. You may be required to undergo a background check and substance test in accordance with CPS policies.
While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.